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Personal Assistant to Headmaster

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Personal Assistant to Headmaster

  • Reports To: Headmaster
  • Department: Executive Administration Office

Responsibilities:

  • Assists the Headmaster in his duties associated with the School Board
  • Screens and schedules appointments for the Headmaster.
  • Receives, screens and places telephone calls and records messages for the Headmaster.
  • Keeps the Headmaster abreast of information and policies pertaining to other international schools.
  • Prepares and updates all main documents used by the Headmaster for Recruitment and School Board.
  • Support the Headmaster with Recruitment, including the posting of advertisements, collection of applications and references.
  • Maintain the School’s Single Central Register, liaising with HR for the necessary documentation.
  • Sends emails and letters as required by the Head.
  • Liaises with other Thai Departments within the school to ensure effective communication with the Head's office.
  • Maintains general filing system in the Head's office.
  • Assists the Headmaster in identifying and publishing community events and announcements which may be of interest to the Heathfield Community.
  • Answers routine inquiries from parents, students and members of the community regarding the school general services.
  • Ensures that office equipment is fully maintained.
  • Plans organises Headmaster of school travel arrange must including school car, flight, and hotels.
  • Provides support for translation work, including attending parent meetings, workshops or written communication.
  • Support the Headmaster’s family activity and personal life.
  • Performs other duties as assigned by the Headmaster.

Person Specification:

  • Previous experience as a PA or in secretarial work
  • Previous experience working in a school setting (desirable)
  • Ability to engage in open, honest communication
  • Recognition of the importance of confidentiality
  • An excellent command of English and Thai languages (verbal and written)
  • An excellent command of English and Thai languages (verbal and written)
  • Attention to detail
  • Effective Time management
  • Good interpersonal skills with a professional demeanour
  • Customer-service orientation
  • Initiative
  • A flexible attitude and reliable nature
  • A good level of stress tolerance
  • Good organisation skills and effective workload prioritisation
  • The ability to complete forms, write routine letters etc
  • The ability to exchange verbal information clearly and sensitively with children and adults when necessary
  • An understanding of when to seek support to overcome communication barriers with children and adults
  • A basic understanding of Health & Safety (desirable)
  • Awareness of Safeguarding
  • A commitment to personal professional development.

Heathfield International School is Commitment to Safeguarding Principles 

HIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent

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